CALL FOR STUDENT VOLUNTEERS

Become a Student Volunteer

Student volunteers are a critical component of any successful conference. As such, ISMAR is calling for friendly and responsive volunteers to help us with the 2023 edition of this conference.

Volunteers help by managing the registration desk, helping set up demo sessions, providing on-site support to the organizing committee, assisting speakers during presentations, supporting as virtual event moderators, providing session support to virtual attendees, and more.

As last year, ISMAR 2023 will be hosted in hybrid mode. Therefore, we expect participants to attend the conference not only on-site but also remotely and we will have volunteering opportunities for both modalities.

Why You Should Volunteer

Participating as a student volunteer gives you the unique opportunity to network with all our attendees, from young local and international researchers to world leaders in mixed and augmented reality. Volunteering for ISMAR 2023 is also an opportunity to gain academic service experience –an often-critical component of post graduate work–, and valuable experience for future scientific event organization.

Students volunteers this year will also play a key role in the generation of interesting, creative, and innovative ideas to enhance the hybrid conference experience so that it is more exciting and valuable to attendees. We are particularly interested in activities or ideas that can merge the two groups together. 

Phrased differently, this is an opportunity to help shape the events of an international conference!

Finally, in exchange for your aid in running the conference we will waive your conference registration fee. Students will also receive the same benefits as other conference attendees.

Important note: The free registration for student volunteers cannot be used to register a publication. If you are selected as a student volunteer, and your work has been accepted for presentation at ISMAR 2023, one of your co-authors must register for the conference and pay the author registration fee.

Selection Guidelines and Eligibility

Volunteer positions are competitive due to their limited availability and the many strong applications we receive every year. Applications are open to all undergraduate and postgraduate students interested in cutting edge mixed and augmented reality research.

To join the ISMAR team as a volunteer you must be enrolled as a PhD, Masters, or full-time undergraduate student at the time of the conference (October 16-20). Some preferences will be given to international students traveling from outside of Australia to present their research, but all applicants are welcome (even if they are not presenting).

The following additional considerations will influence volunteer selection:

• • Selection for presentation at ISMAR 2023.
  • Preference is given to PhD, then masters, then undergraduate students. (However, we still encourage everyone to apply). 
  • Good communication skills in English.
  • Previous experience in event organization is desired but not required (on-site or virtual).
  • The number of volunteers from each region, institution, and research group may be balanced to ensure broad participation.
  • Underrepresented groups are especially encouraged to apply.

Expectations

Volunteers will be required to: 

• • Participate in an orientation session in the week before the event.
    • Online student volunteers will be asked to attend training sessions and support attendees in the week before the event.
    • For on-site student volunteers, it is necessary to arrive at the conference not later than October 14.
  • Work up to 20 hours (around 4 hours a day).
  • Show up on time for their assigned tasks.

Important Deadlines

Submission Deadline: August 25, 2023 (23:59 AoE)

Notification: September 15, 2023 (23:59 AoE)

How to apply

To apply to be a student volunteer, please fill out the application form.

Contact Information

If you have any questions or concerns, please do not hesitate to contact us through email at student_volunteer_chairs@ismar23.org

We look forward to meeting and working with you! 

The ISMAR 2023 Student Volunteers Chair(s)
Marina Ricci, Ph.D. Candidate, Politecnico di Bari, Italy
Alejandro Martin-Gomez, Assistant Research Professor, Johns Hopkins University, USA